1. Introduction
Alumni Association Harcourt Butler Technological University, Kanpur, hereafter referred to as “Alumni Association HBTU Kanpur” or the “Association”, respects the privacy of alumni and is committed to responsible handling of personal information.
This Privacy Policy explains what information the Association may collect from or about you through its website and related services, why it may be used, when it may be shared, how it is protected and how you may contact the Association about your information.
The Association is an independently registered society, officially recognized by and working closely with HBTU, Kanpur. Its website is independently operated and hosted and is not hosted on HBTU infrastructure unless expressly stated otherwise.
2. Association, Definitions and Official Contact
Also referred to throughout this Policy as “Alumni Association HBTU Kanpur” or “Association”.
Address: Room No. 1-161, Alumni Association, Harcourt Butler Technical University, Kanpur - 208002 (U.P.), India
Phone: +91 96965 54730
Email: secretary@alumnihbtu.org
Website: https://alumnihbtu.org/
Personal Information means information that identifies or can reasonably be associated with an individual. Technical Information means information generated through use of the Website, such as IP address, device/browser information and logs. User means an eligible HBTU/HBTU alumnus using the Services.
3. Information We May Collect
Depending on the service used, the Association may collect:
4. How Information Is Collected
Information may be collected when you register or update an account, undergo alumni verification, submit forms, register for events, participate in mentorship/talks, submit content or achievements, post jobs, subscribe to communications, make donations/sponsorship payments, contact the Association, or otherwise use the Website. Technical information may also be generated automatically during Website use.
5. Alumni Directory and Visibility
Subject to the Website's actual configuration, the following general information may be visible to logged-in registered alumni: name, batch/year, branch, city, company, designation and social-media/professional handle where supplied.
6. Alumni-Submitted Content
Alumni may submit profiles, achievements, professional information, jobs, articles, creative works, photographs, videos and other material for possible publication. Submission does not guarantee publication and material may be reviewed/approved by an authorized Association committee.
7. Automatically Collected / Technical Information
The Website or its technical providers may collect IP address, browser/device type, operating system, pages viewed, dates/times, session information, referring pages, error logs, language preferences and similar technical information.
8. How Information May Be Used
- Verify alumni status and administer accounts
- Operate the alumni directory and Website
- Facilitate alumni communication, networking, events and mentorship
- Publish approved alumni achievements, articles, photographs and creative works
- Process and record donations and student sponsorships
- Maintain appropriate governance, financial and historical records
- Prevent fraud, abuse, impersonation and security incidents
9. Communications and Choices
The Association may send necessary administrative communications such as account verification, security alerts, event registrations, transaction acknowledgements, important notices and policy updates.
11. Donations, Sponsorships and Payments
The Association may accept donations/sponsorships through a designated third-party payment gateway, UPI/bank account or account-payee cheque. Payment credentials such as card numbers, CVV, UPI PINs or banking passwords should not be sent to the Association by ordinary email or chat.
12. Third-Party Services and Links
The Website may link to or use payment providers, social/professional networks, external employer sites, video/conferencing services, technology providers and other third-party resources. The Association does not control their privacy practices.
13. Retention
Information may be retained while an account/membership is active and for as long as reasonably necessary for Association administration, Services, accounting/financial records, governance, historical archives, security, dispute resolution, fraud prevention, enforcement of agreements or legal obligations.
14. Access, Correction, Updating and Deletion
Subject to applicable law, Users may contact the Association to request appropriate access to, correction of or updating of their personal information. Requests may be sent to Secretary@alumnihbtu.org.
15. Security
The Association maintains reasonable administrative, technical and organizational safeguards appropriate to the information it handles. No Internet transmission or storage system can be guaranteed completely secure. Users must protect passwords and must never share OTPs, UPI PINs, banking credentials or similar secrets.
16. Children and Minors
18. Hosting, Vendors and Data Location
The Website is independently hosted and is not hosted on HBTU infrastructure.
19. Security Incidents and Complaints
If the Association becomes aware of a suspected personal-data security incident, it should assess and respond according to applicable law. Users should promptly report suspected account compromise, impersonation, unauthorized publication of private information or other privacy/security concerns.
20. Changes to this Policy
The Association may update this Policy when its Services, technology, practices, organizational arrangements or legal requirements change.
21. Contact Information
Room No. 1-161, Alumni Association, Harcourt Butler Technical University, Kanpur - 208002 (U.P.), India
Phone: +91 96965 54730
Email: Secretary@alumnihbtu.org
Website: https://alumnihbtu.org/
22. Privacy Questions and Unclear Cases
If a situation is unusual, ambiguous, disputed or not clearly addressed by this Policy, Users should not assume that collection, publication, sharing or use of information is permitted. Contact the Alumni Association HBTU Kanpur and seek clarification from the appropriate authorized person/committee.